Effective Date: October 13, 2026
1. Introduction and Company Information
This Privacy Policy explains how Vancouver Audio Media Inc. (“we”, “us”, “our”) collects, uses, discloses, retains, and protects personal information in connection with our website xymgrur.click and our podcast-related business activities.
Vancouver Audio Media Inc. is located at:
Vancouver Audio Media Inc.
885 West Georgia Street
Vancouver, BC, Canada
This Privacy Policy is intended to comply with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (“PIPEDA”) and, where applicable, British Columbia privacy requirements and other applicable Canadian laws.
By using our website, services, or interacting with us, you acknowledge that you have read and understood this Privacy Policy.
2. Data Collection and Processing
We collect and process personal information in a manner that is limited to what is reasonable and necessary for our business activities. Depending on how you interact with us, we may collect the following categories of personal information:
- Identity and contact information: name, email address, phone number, mailing address, and similar identifiers.
- Account and communication data: inquiries, messages, feedback, subscription preferences, and correspondence with us.
- Technical and usage data: IP address, browser type, device information, operating system, pages viewed, timestamps, referring URLs, and interaction data on xymgrur.click.
- Podcast-related information: listening preferences, episode interactions, subscriptions, participation in surveys, contest entries, guest applications, sponsorship inquiries, and other engagement data.
- Payment or transaction information: if applicable, billing-related details necessary to process purchases or services through third-party payment providers.
- Marketing preferences: preferences relating to newsletters, updates, promotional communications, and event notifications.
We may collect personal information directly from you, automatically through your use of our website, and from third parties where permitted by law and with appropriate consent where required.
We do not knowingly collect personal information from children without appropriate consent from a parent or guardian where such consent is required by law. If you believe a child has provided personal information to us, please contact us using the details below.
3. Purpose of Data Processing
We use personal information for the following purposes:
- to operate, maintain, and improve our website, podcast services, and related business operations;
- to communicate with you, respond to inquiries, and provide customer support;
- to deliver podcasts, newsletters, updates, and other content you request or subscribe to;
- to manage registrations, participation in promotions, surveys, events, and guest submissions;
- to analyze website performance, audience engagement, and content effectiveness;
- to personalize content, recommendations, and user experience;
- to process transactions, invoices, or payments where applicable;
- to detect, prevent, and investigate fraud, unauthorized access, security incidents, and policy violations;
- to comply with legal, regulatory, tax, accounting, and reporting obligations;
- to enforce our agreements and protect our legal rights, property, and safety.
4. Legal Basis for Processing
We process personal information only where we have a lawful basis to do so. Depending on the circumstances, our legal basis may include:
- Consent: where you have given clear consent for a specific purpose, including subscription and marketing communications where required;
- Contractual necessity: where processing is necessary to provide services requested by you or to take steps at your request before entering into a contract;
- Legitimate interests: where processing is necessary for our legitimate business interests, provided such interests are not overridden by your rights and freedoms;
- Legal obligation: where processing is necessary to comply with applicable laws, regulations, court orders, or lawful requests from authorities.
Where PIPEDA applies, we seek meaningful consent for the collection, use, and disclosure of personal information, unless an exception applies under Canadian law.
5. Data Sharing and Third Parties
We do not sell personal information. We may share personal information only as necessary and only for legitimate business purposes, including with the following categories of third parties:
- Service providers: website hosting, analytics, email delivery, customer support, security, content distribution, and IT service providers;
- Payment processors: if you make payments or purchases, we may share necessary transaction information with payment processing partners;
- Professional advisors: lawyers, accountants, auditors, insurers, and other professional advisors as needed;
- Business partners: sponsors, co-hosts, guests, or collaborators involved in podcast production or related services, where appropriate;
- Governmental or regulatory authorities: where required by law or to respond to lawful requests;
- Successors in interest: in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar corporate transaction.
We require third parties processing personal information on our behalf to protect that information and use it only for authorized purposes, subject to contractual and legal safeguards appropriate to the nature of the processing.
6. Data Transfer to Third Countries
Your personal information may be stored, processed, or accessed outside your province, outside Canada, or in other jurisdictions where our service providers operate. In such cases, the information may be subject to the laws of those jurisdictions, including lawful access by courts, law enforcement, or national authorities in those countries.
We take reasonable steps to ensure that cross-border transfers are protected by appropriate safeguards, including contractual protections and security measures reasonably designed to protect personal information in accordance with Canadian privacy law.
7. Storage Duration
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, to comply with legal and accounting requirements, to resolve disputes, and to enforce our agreements.
The retention period depends on the type of information and the purpose for which it is used. In general:
- contact and communication records are retained for as long as needed to manage the relationship and for a reasonable period afterward;
- marketing data is retained until you unsubscribe or withdraw consent, subject to legal retention requirements;
- transaction records are retained for the period required by tax, accounting, or commercial law;
- technical logs and analytics data are retained for limited periods unless needed for security, fraud prevention, or legal claims.
When personal information is no longer required, we will securely delete, anonymize, or de-identify it where appropriate.
8. User Rights
Subject to applicable Canadian law, you may have the following rights regarding your personal information:
- Access: to request confirmation of whether we hold personal information about you and to request access to that information;
- Rectification: to request correction of inaccurate, incomplete, or outdated personal information;
- Erasure: to request deletion of personal information in certain circumstances, subject to legal retention obligations;
- Restriction: to request that we limit the processing of personal information in certain cases;
- Data portability: to request a copy of certain personal information in a structured, commonly used format, where applicable;
- Objection: to object to certain processing activities, including direct marketing where applicable.
To exercise any of these rights, contact us using the information provided below. We may request information necessary to verify your identity before responding to your request. We will respond within a reasonable time and as required by applicable law.
9. Withdrawal of Consent
Where we rely on your consent to process personal information, you may withdraw that consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.
Please note that if you withdraw consent for certain processing activities, we may not be able to provide some services or communications to you. You can also unsubscribe from marketing emails by using the unsubscribe link included in those messages or by contacting us directly.
10. Right to Complain
If you have concerns about how we handle your personal information, we encourage you to contact us first so we can try to resolve the issue.
You may also have the right to complain to the appropriate privacy regulator in Canada. In British Columbia, this may include the Office of the Information and Privacy Commissioner for British Columbia, and at the federal level, the Office of the Privacy Commissioner of Canada, depending on the circumstances.
We will cooperate with any lawful investigation or complaint process and will make reasonable efforts to address legitimate privacy concerns promptly and fairly.
11. Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification. These measures may include:
- access controls and role-based permissions;
- secure transmission methods where appropriate;
- security monitoring and logging;
- limited access to personal information on a need-to-know basis;
- backup and recovery procedures;
- staff awareness and confidentiality obligations.
However, no method of transmission or storage is completely secure. While we strive to protect personal information, we cannot guarantee absolute security.
12. Contact Information
If you have questions, requests, or complaints regarding this Privacy Policy or our handling of personal information, please contact:
Vancouver Audio Media Inc.
885 West Georgia Street
Vancouver, BC, Canada
Email: [email protected]
Phone: +1 (613) 748-5296
Please include sufficient detail in your request so we can properly assess and respond to it.
13. Changes to Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. When we do, we will revise the “Effective Date” at the top of this page and post the updated policy on xymgrur.click.
Your continued use of our website or services after an updated Privacy Policy is posted indicates your acceptance of the revised policy, to the extent permitted by law. We encourage you to review this Privacy Policy periodically.